Events. Without the Stress.
Strategic planning and reliable systems designed to keep virtual and live events running smoothly.
Your role is to lead the event—not manage every moving part. Explore our service packages to find the operational partner you need to execute your next event.
WHY BUILD THEN FLY?
Turn big ideas into organized, executable plans
You already know the impact your event can make.
What you don’t have?
The time or capacity to organize the hundreds of details required to pull it off smoothly.
That’s where I come in.
I help businesses, leaders and their teams go from:
You bring the vision. I build the system.
Your team flies it.
Hi, I’m Erica—your Events Project Manager & Systems Builder.
• Former principal.
• Former instructional coach.
• Former project manager for Teach for America.
• Current events project manager for multi-six and seven-figure businesses.
Over the last decade, I have:
• Led project management for virtual and in-person events.
• Supported events with thousands of registrants and hundreds of attendees.
• Created event project management systems for coaches & CEOs.
• Built ClickUp structures that keep teams aligned.
• Delivered high-ticket VIP planning days and meetings for consultants.
My superpower?
Taking complex events and turning them into clean, organized, executable
plans that keep your team on track — without you needing to micromanage.
SERVICES
Taking complex events and turning them into clean, organized, executable plans that keep your team on track — without you needing to micromanage.
VIP PACKAGE
VIP Event Plan + Launch
Your entire event — organized in one day.
Perfect for summits, launches, conferences, webinars, challenges, retreats and signature annual events.
Investment: Starting at $4,000
You walk away with
Full project plan
Timeline with dependencies
Detailed task breakdown
Marketing & fulfillment timeline
Tech + operations checklist
Run-of-show
Communications plan
Vendor/contractor needs
Risk management strategy
Your entire event set up inside ClickUp
Video walkthroughs for your team
After we finalize the plan, I’ll lead a kickoff call with your entire team so they can hit the ground running!
| Week 1 | You submit prework to give me all the details about your vision. |
| Week 2 | Your VIP day! I’ll dedicate my entire team to building your customized event plan and resources. Everything plus a video walkthrough will be shared at the end of the day. |
| Week 3 | You and your team prep for the kick-off call. I’ll share prework to help prime your team to fully engage and internalize the plan plus resources. |
| Week 4 | I facilitate the event kick-off call ensuring that everyone is prepped to own their individual contributions, aligning on communication norms and ready to fly! |
This is the fastest, most efficient way to remove 90% of stress from your event.
Your job: Share your vision.
My job: Turn it into an actionable, organized roadmap.
Your team’s job: Follow the plan.
THE SPRINT
30-Day Event Ready Sprint
A focused month to plan your event and complete the behind-the-scenes work required to launch it.
This sprint is for teams who don’t just want a plan — they want to leave the month fully prepared to go live.
Ideal for conferences, summits, launches, fundraisers, and complex events with multiple moving parts.
Investment: Starting at $8,000
Over 30 days, I guide your team through a structured planning and execution sprint so decisions are made, assets are built, and systems are set up — not left on a to-do list.
You walk away with
A finalized event plan and timeline
Clear ownership across your team and vendors
Communications written (email, internal, attendee-facing)
Designs created and approved
Tech stack built and tested
Run-of-show and execution docs completed
Your event fully organized inside ClickUp
A team that’s aligned, confident, and ready to go live
Sprint Schedule:
| Week 1 — Plan & Build | I prepare the full event plan, documentation, and ClickUp setup. |
| Week 2 — Team Review & Prep | Your team reviews the plan, asks questions, and prepares to execute. |
| Week 3 — Execution Sprint | We kick off with a team call, then your team completes the work — writing communications, creating assets, and building the tech — with daily guidance and accountability from me. |
| Week 4 — Debrief & Launch Readiness | We wrap with a debrief call to confirm readiness, finalize next steps, and ensure nothing is missed. |
This sprint eliminates last-minute scrambling by creating space for real execution — not just planning.
Your job: Make decisions and unblock your team.
My job: Provide structure, clarity, and momentum.
Your team’s job: Do the work and get the event ready to launch.
The Build Then Fly Method | How It Works:
| 1. Vision Capture | We align on the event type, goals, audience, and desired outcomes. |
| 2. Build the Plan | I create the complete strategic project plan + ClickUp structure. |
| 3. Your Team Executes | You hand the plan to your team — and they know exactly what to do and when. |
| 4. Fly With Confidence | You deliver an event that feels organized, calm, and well-run. |
Ready for an event that's built to run smoothly?
Whether you’re planning your first major event or preparing for your next big launch, Build Then Fly gives you the structure, systems, and organization you need to deliver confidently, make an impact and maximize results.
Have a question?
Whether you’re curious about our services, need help choosing the right program, or simply want to connect with Erica — our team is always happy to help.